Most companies pay for 100% of licenses, but users typically use less than 5% of their access.
CloudERP License Trimmer reduce D365 license costs with clear data
Reduce Microsoft Dynamics 365 license costs by 20–30%
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Is what your team really uses
You pay for all your access in Microsoft Dynamics 365, but in reality you use less than 5%.
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Potential cost savings
This is the average yearly cost savings for CloudERP License Trimmer clients.
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To make the business case
The CloudERP License Trimmer gives the user the ability to make the business cases within minutes. A game changer in speed for clients.
What’s really driving the cost
Why Dynamics 365 F&O licensing is so expensive
Dynamics 365 licensing isn’t based on, what users do. It’s based on, what they are allowed to do. That means:
- A single permission change can increase license cost dramatically
- Users often get more access, than they need
- Licenses stay assigned, even when usage drops
The result: You’re paying for access - not actual usage.
The cost of staying behind
The hidden cost of license misalignment
For most organizations, licensing waste builds up silently over time.
Common issues:
- Dormant users still holding expensive licenses
- Over-licensed roles due to security complexity
- No visibility into real usage vs cost
This leads to:
- 20–30% unnecessary licensing spend
- Unexpected cost increases after small changes
- Risk during Microsoft license audits and enforcement
A customer success story
Customer saved 55% on licenses with CloudERP License Trimmer
“CloudERP didn’t just deliver a tool. They delivered a partner. We’re now in a position to confidently negotiate licensing with Microsoft and we’re saving money every day.”
One of our customers was paying for 100+ unnecessary attach licenses tied to overprivileged user roles, risking security and wasting budget.
The License Trimmer provided the analysis and solution for the customer to trim:
1. Trim 30+ Finance roles → saved 45+ attach licenses
2. Restrict vendor bank access → saved 45+ licenses
3. Automate user profiling and batch job fixes → saved 20+ hours/week
The result:
1. 55% cost reduction in licensing
2. Improved security posture
3. Ready for Microsoft negotiations
4. Scalable framework for future savings
The License Trimmer provided the analysis and solution for the customer to trim:
1. Trim 30+ Finance roles → saved 45+ attach licenses
2. Restrict vendor bank access → saved 45+ licenses
3. Automate user profiling and batch job fixes → saved 20+ hours/week
The result:
1. 55% cost reduction in licensing
2. Improved security posture
3. Ready for Microsoft negotiations
4. Scalable framework for future savings
Hans-Jørgen
Program Manager at CloudERP
The licensing game changer
Hear what our customers are saying and why they are excited
Smart. Simple. Scalable.
A smarter way to optimize Dynamics 365 licenses
Instead of guessing or manually reviewing roles, leading organizations are shifting to data-driven license optimization.
Focus on savings
Our solutions deliver clear ROI, not just reports, helping organizations reduce costs by 20–30% on average.
Data-driven insight
Some roles cost more than others. We show you which ones, and help you switch to cheaper, safer options.
D365 licensing expertise
With deep knowledge of Microsoft Dynamics 365 environments, we uncover hidden opportunities to streamline IT operations.
Secure by design
Our tools operate without disrupting your live systems, ensuring seamless integration and operation.
Get more insight
Insights shaped by experience
Here, we share our thoughts, lessons learned, and practical tips from working with Microsoft Dynamics 365 and helping businesses keep costs under control.
How Microsoft can change your Dynamics 365 license requirements every 6 hours
Microsoft now strictly validates licenses: you pay for all user access, not just what’s used. Over-privileged roles can trigger costly licensing surprises.
How to precisely trim your Dynamics 365 F&O Licenses
With Microsoft’s shift toward stricter validation of Dynamics 365 Finance & Operations licenses, guessing which licenses your users need is no longer sufficient.
Dynamics 365 F&O license optimization: Avoid cost overruns and user access loss
Webinar held Feb 25, 2026: Get clarity and control on Dynamics 365 Finance & Operations licensing with Mads Pulkkinen. Pay only for, what you use.
Ready to start?
Take control of your licensing costs today
See how CloudERP LicenseTrimmer analyzes real user activity, identifies unused access, and reveals instant savings opportunities all inside your own D365 environment.